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The University of North Carolina at Chapel Hill

The Office of Scholarships & Student Aid

Putting Award & Bill Together

You will receive a bill for tuition, fees, and housing (if living on-campus) from the University Cashier. If the bill is received before the beginning of the semester, there will be no financial aid listed. You will need to compare your award notification and bill to see if you will be responsible for paying any of the listed charges.

First, you need to determine how much aid will transfer to the Cashier’s Office. Add together all scholarships, grants and loans that you will receive. (Note: For loans borrowed through College Foundation Inc. (our preferred lender), there are no origination fees to deduct from your loan proceeds. If you have chosen an alternative lender, you should inquire with that lender about any loan fees they may charge.) Federal Work-Study is earned and given to the student in the form of bi-weekly pay checks and should not be factored in when calculating the amount of aid that will go to the Cashier’s office.

Cashier's Bill
minus  Amount of Aid that Will Transfer (grants plus scholarships plus loans minus applicable loan fees)
equals  Amount of Refund Owed To Student   or   Balance Student Owes University
  1. If this amount is a negative number, there will be a refund owed to the student.
  2. If this amount is a positive number, there will be a balance owed to the University.

If the bill has been deferred by the Cashier’s Office, then there will be a message at the bottom of the front side of the bill telling the student as much. If there is no message pertaining to deferment and financial aid, then the student must complete the request for deferment found on the backside of the bill. Students who will receive a refund from financial aid can complete the form and return it to the Cashier’s Office with nothing else. However, students who will owe must include a payment for the amount not covered by financial aid with the request for deferment. It is very important to return the bill to the Cashier’s Office by the due date with either a payment, request for deferment, or both since registration will be canceled if the bill is not returned.

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